In this role, you will be responsible for organizing, integrating, and coordinating the design and delivery of specific sites, helping to shepherd the project from Concept development through opening. You will be the hub of communication and connection for the team, tracking key action items, consistently maintaining a broad perspective of day-to-day project workflows, identifying roadblocks and minimizing duplicative efforts.This candidate will need to have experience with construction of permanent fixtures.

What you will do:

• Integrate project information with internal and external organizations including project team.
• Act as "single source of truth" when it comes to project information.
• Communicate to cross-functional partners, such as Marketing, Comms, PR, Licensing, IP, Legal, Content and Music.
• Keep key members informed, solicit feedback and implement when appropriate. Liaise with third party vendors and partners, including creative agencies, production vendors, ticketing, marketing, and site operations.
• Collect, update, and maintain detailed project files across creative, production, and operations, keeping a consistent archival structure through the life of a project.
• Assist in routing assets for approvals.
• Assist with routing and processing of contractual and financial documents (i.e. NDAs, invoices, vendor set-up, etc.) Maintain close awareness of project progress, design changes, milestones, vendor & partner points of contact, quality control, etc. Build presentation decks for executive reviews, local municipality, and external partners.
• Track action items and project milestones, framing up key project team decisions to ensure issue resolution takes place in a timely manner.
• Coordinate all aspects of team/project related meetings and work sessions among internal and external team meetings, acting as designated note taker as needed.
• Designated note taker in meetings and following up on outstanding matters as needed. Be on site during construction and install as needed; supervise vendor work to ensure we meet quality, schedule and budget goals. Integrate our overall production strategy and culture into production "ways of working" with all partners.

What we need from you:

• Demonstrated, 5+ years of work experience ideally in the themed entertainment or location based entertainment industry.
• Some level of field/on-site experience preferred.
• A passion and sense of curiosity for all facets of a project, including creative development, technical design, architectural design, project management & delivery, construction, F&B, operations & retail, marketing, etc.
• Strong desire to find creative solutions to problems and realize problems always have more than one solution.
• Excellent organizational skills using digital tools and Google suite.
• Experience with presentation building (i.e. Google slides, Keynote, PowerPoint) a must.
• Excellent communication skills, both verbally and digitally. Ability to multitask in a fast-paced environment with ability to prioritize.
• Ability to travel to onsite locations as needed.
• Ability to work both independently and as a team player.

The target hiring compensation range for this role is $58.50 to $65 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. 

Our talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.